The Learning Curve Part 2 - Printing

In part two of the learning curve series we will go ahead and look at the second biggest knock on Chromebooks, printing. Some people would say that printing from a Chromebook is the biggest issue, not Office. In the last post David Andrade brought up a good point. When Android apps make their way to Chrome OS in the second half of 2016, almost all these issues can easily be resolved. Most every printer comes with an Android app that allows for pretty simple printing. But Chrome OS devices last a long time. For example, every Chromebook on our campus won't get Android apps, neither will my Chromebox.

For most PCs installing a printer is pretty straight forward. In fact, most printers used to be installed via usb directly into the computer that used them. Nowadays, printers are generally set up as network printers, meaning you hook that printer up to a network and more than one device can print to it. And it is because of this shift in printer setup, the notion that Chrome OS is obsolete because you can't directly hook a printer up to it is almost null.

The first method that most people will look at is Google Cloud Print. When GCP was first rolled out it was difficult to set up. Most printers weren't set up to handle cloud printing. Early Chrome OS adopters probably had to set up Google Cloud Print on a Windows/Mac machine and keep it on as a printer server. Most printers are made now for Google Cloud Print. Set up is simple and painless. I recently bought a Samsung laser printer and it was completely set up without a computer. All I needed to do was plug it into our router.

If you need to set up a printer server through another machine our IT guy came up with a quick solution. He took an old laptop and installed the printers and put them on Google Cloud Print. Then he simply shared those printers with staff members. It allowed us to print to the machines and not have a laptop running 24/7 for the rare occasions we printed. 

If you happen to own an HP printer, they developed their own Chrome App, HERE. I talked about the HP printer app before, but I feel like some of the things are worth mentioning again. All you need to do is find the ip address of the printer. Type it in and you are done. The two printers near us are both HP and they haven't had an issue once. I set up this app on my two colleagues Chromeboxes and not one time have I heard them tell me they can't print. 

And that is what we want when switching to a new OS, a seamless transition. If staff is able to work like normal and not have to worry about things working, then they are more willing to fully buy into what they are using. 

Our campus also has copy machines that are set up on our network for direct printing as well, for class sets. It was always hit or miss on our laptops. Sometimes is would work, but most of the time it didn't. In fact, I know of a handful of teachers who have never printed directly to the copy machine. Something that you might not know is that if a printer is one the network it has an ip address. And when you type in that ip address you are taken to a webpage for that printer. Most printers have a way to directly print from that webpage. So that one teacher that could never print to the copying machine can now upload the file to print and send it to the copying machine. Also to note, these printer webpages have all the options that you can select on the actual copier. So if you want double sided & stapled, all you do it check the boxes and it will print.

So from this post it sounds like printing isn't a real issue anymore, and honestly it's not. When I started the Chromebook Challenge I had to keep my laptop on when I wanted to print because it was my server. This year? Don't need it. Chrome OS has come a long way in terms of printing. And I'm not sure if that is because of Google or the printer companies. Google Cloud Printing is still technically in beta even though it has been functional for years now.

Despite all the advances in printing, there are still a couple of things to be aware of. The options in the Chrome OS print screen aren't as detailed as a Windows print screen. Chrome OS basically gives you the option of what to print & how many copies. Also a lot of the success lies in the printer. Even though I have had zero problems with my personal Samsung laser printer, some people complain that the printer is always said to be offline. And keep in mind if your network printer isn't an HP, then you will have to set up a printer server on a Windows/Mac machine to run through, or use the solution we came up with and have one machine and share them out.

A Look Back at the Year

So a full year is in the books for using a Chrome OS device and I have to say, I didn't miss Windows at all, I did load Windows 10 & Remix OS on my old laptop though. My postings have been far and few between because I have been super busy. I had a student teacher 2nd semester. He did a good job and didn't require too much over seeing, but when I get a student teacher I find myself helping out around the campus with technology issues.

So what did I get done this year? Well first up was AP Qualifications. I have a colleague who has to pour through about 200 applications and see if they qualify. I asked him what he was looking for and he said just grades. So I took his application and turned it into a Google Form. I found a way for the Custom Formatting to search for the unqualified grades and highlight them in red and then highlight their names so they would be flagged out. Then to top it off I had a second tab for his acceptance list. I had to run an add-on to sort by color and then pull that data to another sheet. Well once I showed his dean, she asked me to do it for the rest of her department. So I did and I think that will streamline the AP applications next year.

His dean is in charge of AP testing so she had to put together the master AP list. It was easy once I got everything into a Sheet it was easy to manipulate the data. So what I have planned for next year is for the AP qualification lists to be automatically pulled from the AP applications qualifying tab. So in theory, once they close the application everything will be done, acceptance & master list. Big shout out to Alice Keeler who is 100% right when she says "The Answer is Always a Spreadsheet".

After she saw this she asked me to help with an AP/IB registration form. Students will complete a form where they input their AP schedule. It will identify any types of conflicts (by flagging them in the Sheet) and using FormMule email the students their AP schedules...if our district would open up student email access. It will also have necessary papers to qualify for fee reduction & help identify students that might be in CIF playoffs when testing rolls around.

I also work on a Staff Resource Doc that I saw from CUE. Basically, on one Doc it has everything ever needed for a staff member. I set it up so that certain things will require staff to make a copy first, like our warehouse order form. And of course it is set up to automatically add up the total cost for the teacher.

Also made another Form for requesting set up in the auditorium. Staff fills it out and once again thanks to FormMule a nice email is sent to the custodians as to what needs to be set up.

And finally, I have been trying to convince our admin to seriously look at buying Chrome OS devices for our next upgrade.

And as I look back I realize that most of this, if not all of it, would not have happened if I didn't have a Chromebox. It pushed me into a direction to use GAFE more. And when you start using it you realize just how useful & powerful it is.  And I think that is the big picture of using a Chrome OS device.

Printing from Chrome OS just got easier

One of the main drawbacks of Chrome OS is the lack of a solid printing option. Even though I am running a paperless class now, I still have to print gradebooks, letters of rec, and other reports. So in able to do this I have to make sure my work printer is on and run Google Cloud Printing through it, basically turning it into a printer server. It works. Everytime it works. The problem lies within Windows. I turned on my laptop to print out something and I had to sit and wait about 20 minutes for it to load an update and restart...20 minutes wasted time.

So how has it improved? Today I found an app for Chrome OS called HP Print for Chrome. This makes printing fast and simple. All you need to do is locate the IP address for the printer and type it in. It doesn't have to be a cloud ready printer or anything like that. I use 2 HP printers, they are different models and this app works for both of them. If you don't have an HP printer, then you are out of luck until that printer manufacturer decides to make an app too. I think this is better than waiting on Google to move their Cloud Printing out of beta.

As of today, my Windows laptop is turning off and I don't see a reason why I will be turning it on for the rest of the year. And this really strengthens my case for our school to adapt a Chrome OS devices as our next computer.